Close a month
A close is one company and one month. Work shows its state at the top: how many steps are done, what needs a sign-off, and the Lock button. Below it are the things waiting for you and the box.
The box
Ask in plain words, such as “why did the result move?” or “what is waiting?”, or use a command. Anything the box wants to book goes to review first. It works on the company and month you have picked.
| Command | What it does |
|---|---|
/roll | Rolls last month’s checklist forward |
/checklist | Writes a checklist, for a first month or on request |
/checks | Checks the balances |
/check | Explains the result against last month |
/accruals | Suggests the month’s accruals |
/journal | Drafts a journal from a sentence |
/docs | Lists vouchers with no document |
/books | Shows where the month’s entries came from |
/waiting | Lists what is waiting, and for whom |
/review | Opens review, with filters |
/lock | Locks the month |
The balance checks
Each check reads the ledger and reports what it found, with the vouchers behind it. A check that agrees ticks its own step. One that does not leaves the step open, and a person ticks it with a note on how it was dealt with.
| Account | Check |
|---|---|
| 1510 | Accounts receivable agree with the customer invoices the ledger has as unpaid |
| 2440 | Accounts payable agree with the supplier invoices the ledger has as unpaid |
| 2650 | VAT holds the latest settlement or nothing, and output VAT is 25, 12 and 6 per cent of sales at each rate |
| 2920 | Holiday pay liability moved this month if it moved before, and is not a debit balance |
Accruals
Koncernify suggests accruals from the month’s ledger and drafts each one with its reversal for the next month. Holiday pay has no reversal, since the liability stays on 2920. Last month’s accruals that nothing reverses this month are flagged, because the cost would count twice. Every draft goes to review, where the card shows last month’s amounts on the same accounts.
Missing documents
Vouchers with nothing attached are listed, and you can ask a colleague for each one. A file attached in Fortnox clears it, whoever attached it. Missing documents never block the lock.
Sign-off
Journals on a standing approval post before review. At month end a person signs them off together, and the month cannot lock until they have.
Locking the month
Owners and controllers can lock a month when nothing holds it open:
- no journal waiting for review
- nothing waiting for sign-off
- nothing approved but not yet in the ledger
- no open checklist step
Warnings, such as a balance check that does not agree or a voucher with no document, do not block the lock. The person locking gives a reason instead. The lock is signed and records what the close contained. After it, no journal dated in the month can be approved or posted through Koncernify. Only an owner can reopen the month, with a reason. The lock does not set the period lock in Fortnox.