Terms of service
Last updated 9 November 2026
These terms are an agreement between [Company name AB], org. nr [org. nr] ("we"), and the company that creates a workspace or subscribes ("the customer"). The person who accepts them confirms that they may bind the customer. Koncernify is for businesses, not consumers.
1. The service
Koncernify receives journals drafted by AI agents, chat assistants and people, routes them for review, posts approved journals to the customer's ledger, signs each decision and produces reports. The open-source tools are licensed separately under their own licence.
2. Accounts and people
People sign in with a Google or Microsoft work account. The customer decides who joins the workspace, what role and approval authority each person has, and which agents may send journals. The customer is responsible for what happens under its workspace, including keeping agent keys secret and removing people who leave.
3. Trial, fees and payment
A new workspace starts with a 14-day trial. No card is needed. When the trial ends, nothing new is posted until an owner subscribes. The record and reports stay readable.
The subscription costs the price shown on the pricing page, per connected ledger, per month, plus VAT. It is paid in advance through Stripe and renews every month until it is cancelled. An owner can cancel at any time under Billing. The cancellation takes effect at the end of the paid month. Fees already paid are not refunded.
We may change the price with at least 30 days' notice to the workspace owners. The new price applies from the next month after the notice period.
4. Responsibility for the books
Koncernify is a control and record tool. It does not give accounting, tax or audit advice. Drafts made with AI can be wrong. The customer's reviewers decide what is posted, and the customer remains responsible for its books, its financial statements and its compliance with accounting law.
A report from Koncernify shows what was recorded and checked. Whether it is enough evidence for an audit is for the customer's auditor to decide.
5. Customer data
The customer owns the data it puts into the service and the data we read from its ledger. We use it only to provide the service, as set out in the data processing agreement, which is part of these terms. We do not use customer data to train AI models.
We may use counts and timings of service use, with no customer content in them, to run and improve the service.
6. Acceptable use
The customer may not use the service to break the law, to record entries it knows are false, to get around its own controls, to attack or overload the service, or to resell it without our written agreement.
7. Availability and changes
We work to keep the service available and tell owners in advance about planned maintenance where we can. The Team plan has no guaranteed uptime. We may improve and change the service. If we remove a feature the customer relies on, we will give at least 30 days' notice, and the customer may cancel with a refund of fees paid for the time after the change.
8. Confidentiality
Each party keeps the other's non-public information confidential and uses it only for this agreement. This does not cover information that is public, already known, or that the law requires a party to disclose.
9. Intellectual property
We own the service and everything we build for it. The customer gets the right to use the service for its own business while the subscription runs. Feedback the customer gives us can be used freely.
10. Warranties
We provide the service with reasonable skill and care. Apart from that, it is provided as it is, and we give no other warranties, including that it will be free of errors or fit a particular purpose.
11. Limitation of liability
Neither party is liable for indirect loss, including lost profit, lost data that could have been restored from the customer's own systems, or loss from the customer's decisions about its books. Each party's total liability under this agreement is limited to the fees the customer paid in the 12 months before the event that caused the claim. These limits do not apply to wilful misconduct, gross negligence or where the law does not allow them.
12. Term, termination and your data
Either party may end the agreement if the other seriously breaches it and does not fix the breach within 30 days of notice. We may suspend a workspace that is unpaid for more than 30 days or that puts the service or others at risk.
An owner can download everything the workspace holds at any time under Billing, also after the agreement ends. We close the workspace 90 days after the end. If it approved journals for a real ledger, the record of them (drafts, signed decisions, standing approvals, sign-offs and closes) is part of your accounting records, so we keep it read-only on your behalf until the end of the eighth calendar year after the latest journal date, which covers the period in Bokföringslagen 7 kap. 2 §. We hand it to you on request and then delete it. Everything else is deleted at the close. An owner can close the workspace sooner under Billing, which also ends the subscription without a refund.
13. Governing law
Swedish law applies. Disputes are settled by the Stockholm District Court (Stockholms tingsrätt) as the first instance.
14. Other terms
We may change these terms with at least 30 days' notice to the workspace owners. If the customer does not accept a change, it may cancel before the change takes effect. Neither party is responsible for delays caused by events outside its reasonable control. Notices to us go to hello@koncernify.com. Notices to the customer go to the workspace owners' email addresses.